Employment Opportunity: Director, Finance and Administration
The Museum of Contemporary Art Toronto Canada is building a one-of-a-kind inclusive cultural catalyst. More than just a new physical space, it will be a participatory vehicle where artists and audiences can step into a wider world of contemporary art, and be part of a global creative moment defined by new ideas and new forms. The expanded Museum of Contemporary Art Toronto Canada will realize its vision through bold and innovative programming including three lead exhibitions per year, complementary activations, print and web publications and integrated educational opportunities such as workshops, talks, screenings and much more.
The evolution of the Museum of Contemporary Art Toronto Canada is made possible through a unique alliance with Castlepoint Greybrook Sterling Inc., public sector funders, private donors, members, sponsors and a network of cross-sectoral partners.
Closing on: March 31, 2017
Location: Toronto, ON
Employment Type: Full-Time
Level: Senior Management
Start date: June 1, 2017
The Director of Finance and Administration will play a critical role in supporting the CEO and partnering with the senior leadership team in strategic decision making and operations as MOCA continues to build its presence, enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of an emerging cultural institution, poised to expand its presence and global reach.
With a projected annual operating budget of approximately $6 million and aggressive revenue growth plans, the Director will be responsible for building and staffing an effective Finance and Administration function to support the strategic goals of the museum. Her/his accountabilities will include finance and accounting, business planning and budgeting, administration, human resources, contracts and partnership agreements, museum facilities and retail operations, and IT oversight.
Staff size: Target 4-5
Business Planning and Financial Management
- Provide a strategic business and financial perspective to the CEO and senior staff regarding the museum’s overall operations. Proactively work with senior leadership to develop strategies and implement tactics to grow revenues and control/reduce expenses. Contribute to strategic planning efforts and cross-Museum initiatives to realize the museum’s mission and growth ambitions, increase effectiveness and efficiency, and identify economies of scale.
- Lead the planning, budget development, financial management and analysis process; plans, drafts, and coordinates approval of the annual budget and multi-year revenue targets and growth projections working closely with the CEO and senior management; monitors the approved budget; prepares and analyzes monthly budget and other reports; and prepares financial reports to grantors and contributors.
- Maintains the integrity and accuracy of the accounting system; reviews financial transactions and invoices and makes month- and year-end adjusting entries to insure the proper allocation of revenue and expenses; signs cheques and ensures proper administration of accounts receivable, accounts payable, payroll, and bank account and expense reconciliation.
- Maintain accurate and tax compliant payroll processing and ensure sound administration of employee related benefits.
- Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.
- Oversee the investment of endowment funds through an outside investment manager.
- Effectively communicate and present the critical financial matters to the Board of Directors. Serve as staff liaison to the Board of Director’s Finance and Audit Committee and provide advice to the Board as necessary in regard to fulfilling their fiduciary responsibilities
Museum Program Support
- Support the development of a strong collection and exhibit offering by assisting in the evaluation, costing and pricing of both hosted and travelling exhibits. Will also negotiate contractual arrangements and have oversight of HR and IT.
- Manage procurement and outsourcing. Review all agreements and contracts, ensuring that museum objectives are achieved and compliance with all regulatory and legal requirements. Implement a robust contracts management and financial management/donor reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Manages the facilities function including oversight of maintenance and repairs, contractors providing retail operations (book and gift shop, café), security and cleaning services, outside contractors and professionals retained for major projects, including legal and IT.
- Manages property and liability insurance including receipt of insurance certificates from contactors/vendors and implementation of programs to reduce risks.
- Develop MOCA’s human resources and administration practices, enhancing professional development, compensation and benefits, performance evaluation and training and recruitment processes.
- Update and implement all necessary business policies and accounting practices; improve the MOCA’s overall policies and procedures manual.
Hire, develop, motivate, coach and manage a high performing finance team.
EDUCATION AND EXPERIENCE
- Post-secondary education, preferably a Bachelor’s degree in Commerce, Business, Finance or Accounting.
- CPA designation.
- 6 – 10 years business experience in a finance, operations or related management role. Knowledge of not-for-profit accounting rules and practices is an asset.
- Demonstrated track record in hiring, motivating and developing effective teams.
- Experience with building or transforming functions, systems and processes to support an expanded business vision and operations.
- Business experience managing finance and operations, ideally including Human Resources and IT. Knowledge of laws and regulations relating to human resources; knowledge of employee benefit programs and group insurance.
- Knowledge and experience with insurance, procurement practices, and operational business contracts.
- Experience working with various levels of government, including grant application, documentation and management processes is also an asset.
- A high energy, resourceful, solution orientation with a hands-on management style.
- Technology savvy with experience selecting and overseeing software installations; knowledge of accounting and reporting software.
- Demonstrated ability to work and effectively interface with colleagues, board members, and the public. A collaborative team player.
- Ability to operate as an effective tactical and strategic thinker yet effectively execute lower level “hands on” responsibilities. Excellent organizational and problem solving skills; detail oriented.
- Ability to remain calm and clear-headed under pressure; positive and constructive personal style.
- A collaborative team player with excellent verbal and written communication skills.
- Personal qualities of integrity, credibility, sound judgment and a keen interest in the mission of MOCA.
Submit applications to: firstname.lastname@example.org
Application must be submitted as one pdf. A letter of motivation/cover letter and maximum 3- page CV are required. Please indicate the position you are applying for in the subject line of your email, and include your date of availability. Only those selected for an interview will be contacted. No phone calls, please.
Only those selected for an interview will be contacted, no phone calls please.
The Museum of Contemporary Art Toronto Canada advocates equal opportunity for all employees and applicants for employment and is committed to diversity in the workplace.