Employment Opportunity: Development Coordinator

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Employment Opportunity: Development Coordinator

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The Museum of Contemporary Art Toronto Canada is building a one-of-a-kind inclusive cultural catalyst. More than just a new physical space, it will be a participatory vehicle where artists and audiences can step into a wider world of contemporary art, and be part of a global creative moment defined by new ideas and new forms. The expanded Museum of Contemporary Art Toronto Canada will realize its vision through bold and innovative programming including three lead exhibitions per year and parallel programs including, print and web publications and integrated educational opportunities such as workshops, talks, screenings and much more.

The evolution of the Museum of Contemporary Art Toronto Canada is made possible through a unique alliance with Castlepoint Greybrook Sterling Inc., public sector funders, private donors, members, sponsors and a network of cross-sectoral partners.


Position Summary

Location: Toronto, Ontario
Closing on: Open until filled
Effective: As soon as possible
Interviews Begin: Week of May 15th

Employment Type: Full-Time
Reporting to: Director of Development
Direct reports: Interns if applicable
The Development Coordinator provides critical day-to-day administrative support to the Museum of Contemporary Art Toronto Canada’s fundraising teams, campaigns and initiatives.

The successful candidate will collaborate with colleagues across departments as well as senior board and committee level volunteers. They will work closely with the Development Manager to oversee campaign management via a CRM platform and the coordination of a high-quality member programming.

This position is ideal for an energetic doer with fundraising experience, a keen eye for data and detail, and a passion for contemporary art.


  • Process financial contributions and receipts
  • Ensure the timely acknowledgement of all Museum of Contemporary Art Toronto Canada supporters including correspondence as well as print, web and on-site signage recognition
  • Maintain accurate records in organizational constituent relationship management database
  • Track fundraising-related activity and interactions
  • Ensure privacy and data quality controls
  • Produce reports as requested
  • Manage the departmental electronic and paper filing systems
  • Manage departmental collateral and stationar


  • Support the development of and coordinate the revenue generation, marketing, evaluation, reporting and stewardship strategies for the Museum of Contemporary Art Toronto Canada’s membership program
  • Coordinate day-to-day member relationship management: maintain a personal portfolio of members and support the portfolio maintenance of colleagues and senior volunteers
  • Coordinate a programme of innovative, exciting and high-value member benefits including special receptions and events
  • Coordinate and contribute to the creation of compelling materials for member cultivation, solicitation, renewal and stewardship
  • Coordinate the engagement of prospective members and securing of new members
  • Coordinate the participation of colleagues across the organization in the membership program


  • Support departmental evaluation and reporting strategies
  • Support the cultivation, solicitation and retention of donors, sponsors and grants through prospect ID, research and proposal/report writing as requested
  • Coordinate or support the coordination of departmental cultivation and stewardship events
  • Contribute to annual and longer-term development strategies
  • Participate on board, ad-hoc and internal committees
  • Maintain strong working relationships with members of the Museum of Contemporary Art Toronto Canada Board of Directors and volunteer committees
  • Represent the Museum of Contemporary Art Toronto Canada in the greater cultural, philanthropic and professional communities
  • Actively research and keep up-to-date on portfolio-relevant trends, innovations and technologies
  • Be an informed member of Development team, make creative connections between people, projects and programs to increase revenues and donor/funder/sponsor engagement
  • Maintain a high degree of motivation, work ethic and attention to detail
  • Participate in and support additional fundraising initiatives and/or organizational projects as required



Experience and Skills

  • A minimum of two years of relevant experience
  • Relevant post-secondary education including degrees and/or certificates in fundraising or arts administration are considered an asset
  • Experience with relational databases and/or CRM platforms, preferably Tessitura
  • Practical experience developing, cultivating, soliciting, closing, stewarding donations and/or memberships of $2,000 and above
  • Experience coordinating or supporting membership programs and/or annual giving campaigns
  • Advanced Microsoft Office skills
  • Familiarity working with budgets and creating financial reports
  • Demonstrated project management expertise
  • Outstanding social and relationship management skills
  • Highly effective and clear written and verbal communication skills
  • Experience working with senior board and committee level volunteers is considered an asset
  • Demonstrated working knowledge of Toronto’s arts community is considered an asset
  • Experience working at multi-stakeholder not-for-profit and/or in a start-up environment is considered an asset

Personal Attributes

  • Professional and polished
  • Social and personable
  • Highly organized and detail-oriented
  • A strong multitasker
  • An agile problem solver
  • Thrives in a dynamic and fast-paced environment
  • Proactive, demonstrates initiative
  • Takes ownership and is accountable


Please submit applications to humanresources@museumofcontemporaryart.ca.

Applications must be submitted as one pdf document. Please include a letter of motivation, a maximum two-page CV and your salary expectations.

Incomplete submissions will not be considered. Please indicate the position you are applying for in the subject line of your email.

Only those selected for an interview will be contacted, no phone calls please.

The Museum of Contemporary Art Toronto Canada advocates equal opportunity for all employees and applicants for employment and is committed to diversity in the workplace.